In-Person Career Fairs: Exhibitor FAQ

In-Person Career Fairs: Exhibitor FAQ

You're in the right place to get informed and prepared for your career fair experience.

Important terms:

Event Portal: The Event Portal is RecruitMilitary's platform to provide a place to check-in, find event details, launch candidate profile capture, search job seekers, and more - all in one location.

Organizer The Organizer is the client's point-of-contact associated with the job fair purchase. The Organizer is responsible for managing their representatives and events in the Event Portal.

Attending Representative Attending Representatives are the client representatives who are attending the job fair.

Search User Representative Search Users are client representatives with search-only capabilities in the Event Portal.

Before the Event

Q. What will be different this year at the in-person events?

A. At the very least, all events will include:

  • Contact-free check-in and networking
  • Spaced booths
  • "Behind the Booth" requirements
  • Staggered lunch times
  • Digital job seeker tracking

Q. What should I expect at check-in?

A. For most, check-in will occur prior to arrival at the venue. All attending representatives who've been added to the system will receive an email on the morning of the event with a link to begin the check-in process.

After completing the check-in process, you'll receive your event "boarding pass" which includes booth location, lunch time assignments, and other important event details.

Your boarding pass will also include the check-mark you need to show for event entry. (Don't print it out. Just display from your smartphone!)

Q. How many representatives should I bring?

A. Most of our exhibitor packages include two (2) attending representatives. Any organization that wishes to expand their footprint beyond two (2) attending representatives will be required to purchase (or use an available credit) an additional booth.

Q. Do you offer resources to help exhibitors prepare for the event?

A. Absolutely. It is our mission to help you prepare for a successful event.  

Use our Employers Career Fair Success Center to find information on career fair success, upcoming webinars, and blog articles. You may also direct any questions to:  

At the Event

Q. How will contact-free networking and digital job seeker tracking work?

A. A few ways! Since candidates won't be using paper resumes at this event, you will use your Event Portal to capture that information. Previously, candidates had to share their resumes when they stopped by your booth. With our paper-free model, you can access all registered candidate profiles – even after the event.

  1. After registering for an in-person RecruitMilitary career fair, you will have access to post jobs on the RecruitMilitary job board. Posting jobs early gives greater visibility to registered job seekers!

  2. At the event, attending reps should scan the QR code of each job seeker to track those who visit your booth. To scan a job seeker’s individual QR code, use the “Launch scanner” button from your Event Portal check-in screen.

  3. After your organization's attending rep checks-in at the event, the Event Portal will unlock Search User access for all registered candidate profiles.

Q. What are the new “Behind-the-Booth" requirements?

A. The new “Behind-the-Booth" requirements are the guidelines to maintaining appropriate social distance at events.

In the past, we encouraged getting out from behind the booth to greet candidates. This year, things are different. Representatives will be required to stay behind the booth, with the exception of their scheduled lunch break. Use this as an opportunity to get creative with your booth marketing and approach.

Q: Are masks required?

A. This will be location-dependent, as RecruitMilitary is adhering to event venue health and safety guidelines. We will continue to monitor these closely as we move forward.

Q: If I have symptoms of COVID-19 what should I do?

A: Everyone will be required to complete a health questionnaire as part of their entry process.   

If you are experiencing symptoms or have had close contact of someone with COVID-19, do not attend.

If you are already on site and start to feel symptoms, you should notify the event director and depart the event.

Event Portal Questions

Q. Is there a difference between the Event Portal and other RecruitMilitary systems?

A. Yes. At this time, the Event Portal only manages in-person events. To manage your virtual events, you will still use our partner platform, CareerEco. These two platforms do have separate log-ins and are distinctly different from one another.

An additional log-in to keep in mind is for when you post jobs to the RecruitMilitary job board. (However, for clients with existing job feeds through RecruitMilitary, this third log-in is not necessary.)

Q. Why are there separate log-ins?

A. RecruitMilitary follows all compliance laws with respect to accessing veteran job seeker information. To protect this information, stringent log-in protocols are followed. However, we are already investigating how to make this experience as streamlined as possible for you.

Q. How do I know if I am in the right place to manage my events?

In-Person Events = Event Portal: Look for the link to your portal in the confirmation email for your event. This link allows you to manage your in-person events. Virtual events will not display or be managed through the Event Portal. We encourage you to bookmark the portal once accessed for ease of future use.

Virtual Career Fair = CareerEco Partner Platform: Again, look for the link in your confirmation email for the virtual event access. In this email, you will be directed to the account log-in page for CareerEco.

(Still unsure? Check the URL. If you see "" in the bar, you're in CareerEco.)

Have more questions? Email us at